Info for Committee Chairs and Members

Get the news out about your event

• Send useful information to the PME Faculty Advisors and/or Webmaster. See the PME/GMC People homepage for their contact information. They can post your news on the PME/GMC homepage. Do so as far in advance as is possible.
• If you send information to the Gamecock early enough, they will, space permitting, put it in the paper. Their email is gamecockudesk@hotmail.com
• Make flyers! Administrative staff in the math department (LC 411) will photocopy your flyers for you; just let them know it's for PME and give her 24 hours. Post them around LeConte: eg:
  • in the PME/GMC bullentin board on 1st floor LeConte (ask the administrative staff to borrow a key)
  • in the LC stairwells
  • in the undergraduate student lounge (LC 311)
• If you would like to invite the math profs to an event (such as the Initiation Ceremony), then email mathnews@math.sc.edu and ask them to post it in the next newsletter for the math professors. Do so by the Friday before the event since the newsletter goes out early on Mondays.
• The math dept alias for PME/GMC is pmegmc@math.sc.edu . You can send a notice to members using this alias, which is updated typically shortly after the initiation ceremony. (Notice that pme@math.sc.edu no longer works).

Reserving a room

• If you use the Student Lounge (LC 311), then you should reserve the room in the garnet notebook labeled "Room Assignments" in LC 411 (an admistrative staff memeber can help you with this) and also post a sign outside the door (which also serves as on announcement) .
• If you use LC 312 (for non-food fancy events): go to LC 411 and reserve the room in the garnet notebook labeled "Room Assignments" . An admistrative staff member will help.
• If you use any other room: ask a faculty advisor to reserve the room through the registrar's office's Space Reservation and then reserve the room in the "Room Assignment" notebook in LC 411. But first check Classroom Availability to be sure it is free for that day.

Pizza

• If you plan to serve pizza, call the local delivery places to get a good price. A good guideline is about two slices of pizza per person. Be sure to ask what the pizzas-to-pieces conversion rate is, as it differs by place and size. Be sure to ask other places if they can cut you a deal as well.
• Have the pizza delivered; the street address for LeConte is 1523 Greene Street and the student lounge is LC 311. Either a PME/GMC faculty advisor or member can pay for it; they will be reimbursed.
• We often use Domino Pizza at 1124 Devine Street, 256-8151. If you tell them it's for a university function, they might cut you a deal. Tuesday is (was?) their 2-for1 night.

Soda

• We have found that cans of soda work better than 2-liter bottles of soda. A good quantity guideline is two liters of soda for every ten people but so often too much went to waste. Regular & Diet Coke or Pepsi and Sprite or 7-up seem to go over best.
• Get it early and cool it down. You can put it in a box in the refrig in LC 311 (Prof. Girardi has done with with a sign on it saying it was for PME/GMC so please do not get into it and this worked). You can also put it in the refrig in LC 316A (near the elevator). The door to this room is locked but you can ask a faculty member or graduate student to use their office key to get into the room for you.
• There is sometimes a supply of soda in an office of a PME/GMC faculty advisor (we stack up on it when we find it on sale) so ask them if there is any left from a previous event.

Supplies

• Paper plates, napkins, a cooler, and other supplies (eg. a large serving bowl, kool-aid) live in boxes in the offices of assorted PME/GMC faculty advisors. So check with them early to see how the supplies are holding up and, if needed, pick up some supplies.

Reimbursement

• If you pay for pizza, soda, or supplies, PME?GMC will reimburse you. Save your receipts - we need them to do taxes - and give them to a PME/GMC faculty advisor. We'll write you a check in return.